Pit Stop Promotions takes the storage and use of personal
process and store, and how that might affect you.
Pit Stop Promotions complies with the General Data
Protection Regulations 2018 (GDPR). We
posted on to our website, at which point any changes will be immediately
Who we are?
Pit Stop Promotions operates from our premises at 21a
Ferndown Northwood Hills HA6 1PQ and via our website
Our contact telephone number is 020 8868 4478
How and when we collect your personal data:
During your business with us we collect personal data
such as your Company name, name, address, telephone numbers and email
Visitors to our website will also provide certain
information to us via cookies which may include your IP address, geographical
CCTV operates throughout our premises, both inside and
out, and those images are stored for security and automatically overwritten
every 2 weeks or less, subject to activity.
What personal data do we process and why?
We collect your name, address, telephone number and email
address under the following circumstances:
1. From the web-form or contact pages on our website
2. Via telephone or email with a request for information or a quote
3. You ask to be placed on our mailing lists
We collect this information for legitimate business
reasons and store the information in line with legal requirements. Pit Stop
Promotions operate email mailing lists to only provide you with details of
forthcoming events which may be of interest to you. For this we collect
your name and email address. You are free to opt out from our marketing
mailings at any time by replying and asking us to remove you.
gather information about your browsing on our website to help make your
browsing experience better. You can view
by changing the settings on your browser but this may affect your user
experience. The information we collect will include your IP address and browser
type and pages visited.
Our offices and business premises are both protected by CCTV for the
safety of our employees, customers and visitors. CCTV images are stored for a
reasonable amount of time and may, in the case of theft for example, be passed
to third parties if they have and can prove a legal right to access. The right
to reproduce images remains with Pit Stop Promotions.
We collect these images for legitimate business reasons
and use it for the prevention of crime.
Access to Data:
It is essential that staff with the relevant permissions
have access to your data to efficiently run the business. Staff only have access
to the hard copy of a booking form at the time of your event and these are
returned and retained by Pit Stop Promotions. All our computers are password
Retention of Data:
Pit Stop Promotions will securely store data for the
periods laid out in their Data Retention Schedule which in most cases is seven
years or in line with relevant laws or regulatory obligations (for instance
Transfer of Data:
Pit Stop Promotions will never release your information
to third parties to use for their own purposes. Exception would be requests
from an authorised agency such as the Police or similar.
We do not transfer your data to other websites although
we may have links on our own website to others and we would recommend that you
How do we keep your data secure?
We take all appropriate and reasonable steps to keep your
data secure by means of physical protection, passwords, anti-virus protection
and staff training. We also use secure cloud services from Microsoft, Samsung
Access to your data
You have a right of access to your personal data that we
hold and can have any inaccuracies corrected.
This can be obtained by completing a Subject Access Request (SARS) and
providing proof of your identity. This
should be forwarded for the attention of Mr B Steptoe at Pit Stop Promotions,
11 Lime Grove Ruislip HA4 8RH
By submitting any personal information to us you consent
such changes. You have a right to request withdrawal of consent at any time.
Your right to be forgotten and withdrawal of consent
Under Article 17 of the GDPR
Individuals have the right
to have personal data erased. This is also known as the 'right to be
forgotten'. The right is not absolute and only applies in certain
circumstances, details of which can be found on the Information Commissioner's
We will action any right to be forgotten within one month
of the request being made to us unless we have a legal obligation to keep or in
the exercise or defence of legal claims.
please contact the office by telephone or email.
You may also contact us on the above in respect of any
complaint relating to the processing of your personal data. You may also raise a complaint with the
Information Commissioner's Office.
A cookie is a text file sent by a web server - a device
where one or more websites are stored - to a web browser, and stored by the
browser. The text file is then sent back to the web server each time the web
browser requests a page from the web server. This enables the web server to
identify and track the web browser and provide richer user experiences for
visitors to a web site.
If you choose not to accept cookies, then only the
standard session cookie will load and be active until you close your web
browser, the website will not function as intended and some facilities will be
Most browsers allow you to refuse to accept cookies. For
example, in Internet Explorer you can refuse all cookies by clicking: "Tools"
> "Internet Options" > "Privacy", and selecting "Block all cookies" using
the sliding selector. This choice will, however, have a negative impact upon
the usability of many websites, including this one.
Most browser companies provide instructions on disabling
cookies on their web sites.
You can learn more about cookies at AboutCookies.org
Updated 24th May 2018